General Data Security Procedures

Modified on Thu, Jul 25, 2019 at 9:21 AM

NEVER send an email or store a document in G-Suite/Google Drive that includes the following data:
- Social Security numbers
- Dates of birth
- Credit Card numbers
- Passwords
- Students’ State ID numbers
Use network drives/folders for ALL confidential and senstitive data storage
- Once data is securely stored, communicate the location of the stored data to anyone who needs to know the data location
Keep passwords strictly confidential. Do not share with others.
Do not use passwords identifying a personal fact about yourself
- (e.g., birth date, child’s name)
Learn your password. Please use a Password Manager.
- LastPass is a free solution that we recommend and encourage you to use. You can sign up and install the Google Chrome extension here
- There are a variety of quick and easy to follow tutorials on how to use LastPass and secure your passwords and account information available here
Do not leave documents on your desk that contain sensitive or personally identifiable information
Do not walk away from your computer with your screen visible and/or desktop accessible
- Leaving your desk: Lock your screen (Windows Key+L)
Hold all conversations regarding confidential information in non-public areas