Emailing Sensitive Data Using Password Protected PDFs

If your document is in Word or Google Doc format, you must first save it as a PDF.

You can also add a password to a PDF to limit access and restrict certain features, such as printing, copying, and editing.

• Open the Protect toolbar by one of the following:
  • Choose Tools > Protect.
  • Clickin the Common Tools toolbar, and choose Protect.
• Click Encrypt in the Protect toolbar, and choose Password Protect.
• In the Password Protectiondialog box, do the following:
  • Check Require a password to open the document option, and type the password in the corresponding field to set a password to open the PDF file.
  • Check Add Document Restrictionoption and do the following to add restrictions to document actions:
    • Input the password in the corresponding field.
    • Click Permission to specify the restriction settings.
  • Select an encryption algorithm, and check Don't encrypt metadata if you don't want to encrypt the document metadata.
  • Click OK and save the document to make setting take effect.

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• IMPORTANT:

• Do NOT send the password in the same email as the document.

• You must send 2 separate emails:

• - One email will have the attached password-protected document along with text letting the recipient know that they will receive a separate email with the password.

•  - Second email will contain the password